Reporting to the President, the Chief Financial Officer (CFO) oversees all aspects of financial management, business operations, human resources, and facilities management for Holy Ghost Preparatory School (the School). The CFO also manages special projects including property acquisitions, debt-based financing, major contracted capital improvement projects, and project management. The CFO oversees an assistant business manager, accounting manager, the director of facilities, and facilities associates. The CFO also serves as a member of the Executive Team and works closely with its members, as well as with all School constituencies including faculty, parents, the Finance Committee, and Board of Trustees.
- Develop and manage the School budget (operating and capital), budget process, and reporting according to generally accepted accounting principles involving the Executive Team and Finance Committee.
- Refine and follow the plan and schedule for the preparation of the annual budget that will permit the timely setting of the upcoming year’s tuition as determined by the Board of Trustees.
- Prepare all financial reports monthly and quarterly as needed including operating statements for the President, Finance Committee, and quarterly for the Board of Trustees. Reporting includes budget, actual, variance, and other as needed.
- Provide regular report of expenditures for use of each individual budget center within the School.
- Work with the Finance Committee to do the necessary financial and multi-year planning.
Business Office Operations
- Maintain an accurate continuous record of the cash and financial position of the School and manage the financial operation of the School so that the institution remains financially stable.
- Supervise the work of the School accounting and business office personnel and use standard accounting and bookkeeping procedures.
- Work with the School’s external auditors for the completion of the annual audit.
- Provide for the securing and oversight of an annual audit of the School’s financial records and financial positions.
- Oversee all School purchasing, banking activities, payroll, and benefits program.
- Maintain the tax-exempt status of the School, including compliance with all federal, state, and local tax filings and payments.
- Ensure timely billing, tracking, and collecting of tuition.
- Oversee and manage the Human Resource function, including but not limited to health care related and retirement related benefits.
- Ensure the effective management of any auxiliary enterprises of the School including but not limited to food services and the School store.
- Assist the President with decisions regarding salaries and benefits for all personnel.
- Oversee the investment of the Endowment.
- Work with financial managers and the Finance Committee to ensure the proper management of all financial investments and endowment. This includes developing and maintaining the School’s ongoing relationship with Duquesne University as the manager of the School’s endowment.
- Monitor legal and other contingencies and alert the President and General Counsel of any pending or threatened litigation.
- Oversee and maintain the School’s insurance programs and ensure that such programs protect the School, students, and its executives.
- Support the Principal in the protection of students via the school’s relationship with Praesidium and sound and strategic human resource policies and procedures.
- Manage risk at the School to ensure the safety of personnel and students in their use of the facilities and to maintain appropriate levels of insurance to protect the property and to cover the liability of the School.
- Oversee School transportation, including transportation routes, schedules, and contracts and assess the performance of the transportation companies.
- Provide oversight of all debt related financing activity including refinancing opportunities and compliance with debt covenants.
- Support the School and its leadership.
- Provide staff support, in conjunction with the President, to the Finance Committee and the Executive Committee of the Board of Trustees.
- Work with the Director of Admissions on need-based scholarships (student financial aid) and its evaluation and allocation.
- Collaborate with the Executive Director of Advancement on the annual setting of the Endowment Spending Rate, communication on the financial performance of all endowment gifts, and ensuring all directed gifts are handled to donor’s specific bequests.
- Work collaboratively with the Development Office on the annual fundraising programs and other Development Office initiatives, such as capital campaigns.
- Represent the School at various regional, state, and national associations relative to the role of being the financial/business manager.
- Perform all other duties as assigned by the President.
- Commitment to embracing Catholic education, specifically the mission of Holy Ghost Preparatory School.
- A minimum of seven years of progressive financial/accounting responsibility in a complex organization, with chief financial officer and/or controller experience preferred.
- Proven track record of management experience related to administrative and fiscal affairs of an educational institution or similar industry.
- Exceptional personal integrity and commitment to results.
- A team player and team builder that has a passion for and commitment to achieving excellence in all aspects of the School’s mission.
- Proven success developing and managing staff and building relationships with colleagues, civic
and business leaders, donors, parents, board members, and alumni. Experience with boards is valued.
- Strong financial, analytical, and verbal and written communication skills.
- Strong ability to identify and resolve issues. Demonstrated leadership and effectiveness in developing a long-term strategic vision and accomplishing organizational and financial goals.
- Results-oriented, able to see concepts and ideas through implementation with the assistance of key constituencies and action with a strong ability to set and meet deadlines.
- Self-motivated with a strong work ethic, requiring minimal direction for completing assignments and projects.
- Bachelor’s Degree is required; CPA and/or Master’s degree in finance, business, or closely related field is preferred.
- Willing to work some evenings and weekends as needed.
Holy Ghost Preparatory School was founded in 1897 as a preparatory and junior collegiate seminary for young men who were studying to become members of the Congregation of the Holy Spirit. In 1959, the Spiritans discontinued the seminary program so that, at present, the entire enrollment of Holy Ghost Prep consists of nonresident, college-bound students. In the 1990s, the school began a long-range planning process, which resulted in significant structural enhancements to the campus. Holy Ghost Prep continues to evolve. The school’s “Vision 2020” Strategic Plan has resulted in the building of a new STEM Tower. Step One of the STEM Tower, the Brennan Innovation Center, opened in August 2017. The rest of the STEM Tower was completed in time for the 2018–19 school year. In early 2018, the school also opened the Holt Center, including a performing arts center, a multi-purpose gymnasium, music instruction rooms, and training areas for baseball, track and field, golf, lacrosse, and rowing.
For additional information, please visit their website at www.holyghostprep.org.
Holy Ghost Preparatory School does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, and veteran status or any other characteristic protected by law.